How much does Exact Online AI cost via Ledger Botje?
Ledger Botje offers two clear plans for connecting your Exact Online environment to AI. There are no hidden costs, no setup fees and no long-term contracts. You can view the current prices on the pricing page. Both plans give you full access to the MCP connection, so you can use your preferred AI assistant - whether that is ChatGPT, Claude or Google Gemini.
The plans differ primarily in the number of available tools and data modules. This means you only pay for the functionality you actually need.
Basic vs. Advanced: which plan suits you?
The Basic plan is ideal for entrepreneurs and small businesses that primarily want to query financial data. You get access to the core modules such as outstanding invoices, revenue overviews and debtor information. This is sufficient for most day-to-day accounting queries.
The Advanced plan is intended for businesses that also want to use warehouse management, purchase orders and more advanced reporting. You get access to all available MCP tools and can combine data from different modules. Ideal for businesses that want to fully leverage the power of AI in their operations.
Exact Online API vs. MCP: why no API knowledge is needed
A common misconception is that you need technical knowledge to connect AI to Exact Online. With traditional API integrations, that is often true: you need developers, API documentation and custom code. Ledger Botje takes a fundamentally different approach.
The MCP protocol acts as a bridge between your AI assistant and Exact Online. You do not write code, configure endpoints or manage API keys yourself. The entire technical layer is handled by Ledger Botje. You simply ask your question in plain language, and the AI does the rest.
Get started today
Connecting Exact Online to AI via Ledger Botje takes just five minutes. Choose your plan on the pricing page, follow the setup guide, and start querying your accounting data via AI straight away. Have questions? Check the FAQ for answers to the most common questions. Also read how SMBs get started with AI and Exact Online.
Where the other costs sit
The subscription is not the whole bill. Two items are added in practice, and they are rarely mentioned.
The AI assistant itself. ChatGPT, Claude and Copilot each require their own subscription per user, and MCP connections do not work on the free tier of most of them. Budget for it.
The time to settle in. The connection itself takes minutes, but learning when querying is faster than looking yourself takes a few weeks. That is not a hidden cost, but it is why a one-week trial is too short to conclude anything.
What you compare it against
The relevant comparison is not "what does this cost" but "what does the alternative cost". There are three:
- Doing nothing. The lookup work stays. Count how many times a day someone opens Exact Online for a ten-second question.
- A custom integration. Development, maintenance and rework on API changes. See MCP versus the Exact Online API.
- An iPaaS scenario such as Zapier or Make. That is a different kind of solution: it runs unattended and suits a steady stream, not varying questions. See MCP versus iPaaS.
When this does not pay off
To be fair: if you work in Exact Online daily and know your way around the screens, the time saving is small. The return sits with people who need the data but do not use the system daily - the account manager, the project lead, the directors.
If in doubt, start with one user and one administration. That is a cheaper way to find out than a rollout across the whole team.
Current amounts are on the pricing page.