Automate purchase orders in Exact Online
Ledger Botje lets your AI assistant create purchase orders, look up supplier items and book goods receipts in Exact Online. Buyers and SMB owners start at €39/month for read access; creating orders requires the Advanced plan at €59/month. Connected via MCP in about 5 minutes.
Procurement takes more time than it should
Creating purchase orders, looking up suppliers and tracking deliveries in Exact Online involves too much manual work and repetition.
Slow PO creation
Every purchase order requires looking up the supplier, the correct item and the agreed prices. Each order takes 5-10 minutes.
No supplier overview
Which supplier delivers which item at what price? This overview is often missing, forcing buyers to search manually.
Manual receipt matching
When goods arrive, they must be manually matched to the correct purchase order. Errors lead to stock discrepancies.
Missed deliveries
Without active monitoring, late deliveries are only noticed when production stops or a customer complains.
AI-powered procurement with Ledger Botje
Connect your AI assistant to Exact Online and automate your procurement process. From order to receipt, everything in natural language.
This page focuses on one area — see the complete Exact Online AI integration for the full overview of what AI can do in your administration.
Purchase orders in seconds
Give your AI assistant the supplier, item and quantity. The purchase order is created directly in Exact Online.
Look up supplier items
Ask which supplier delivers a specific item, at what price and with what lead time. Instant answers from Exact Online.
Book goods receipts
Book the receipt of goods by simply stating what you received. The AI matches it to the correct purchase order.
Track deliveries
Ask which purchase orders are still open, what partial deliveries have been made and what the expected delivery date is.
What you can ask about procurement
Ask these questions to your AI assistant and automate your purchasing process in Exact Online.
"Create a purchase order at supplier Jansen for 500 units of item X"
"Which suppliers deliver item Y and at what price?"
"Book the goods receipt for purchase order PO-2026-0987"
"Which purchase orders are still open at supplier De Vries?"
"How much did I purchase from supplier Z this quarter?"
"Which POs had a delivery date before today but have not been received?"
Manual purchasing vs. AI-powered
Compare your current procurement process with the AI approach via Ledger Botje.
| Exact Online without AI integration | Exact Online with Ledger Botje (MCP) | |
|---|---|---|
| Create purchase order | 5-10 minutes per order | One command, created instantly |
| Look up supplier | Search manually in Exact Online | Ask and get instant results |
| Book goods receipt | Manually match to PO | AI matches automatically to order |
| View open POs | Run report and filter | One question for complete overview |
| Flag late deliveries | Manually check delivery dates | AI flags automatically on request |
AI with Exact Online - Plans
Choose the plan that suits you. Try free for 14 days.
Basic
- Up to 1 administrations
- Read only (query data)
- 5,000 AI requests per month
- Works with AI
Advanced
- Up to 10 administrations
- Read & automate (create orders, invoices and more)
- 8,000 AI requests per month
- Everything from Basic included
Enterprise
- More administrations
- More AI requests
- Read & automate (create orders, invoices and more)
- Custom integrations
Automate Purchase Orders Exact Online - Ledger Botje - FAQ
Ready to connect Ledger Botje to Exact Online?
Start today for free and discover how to manage your Exact Online administration faster and smarter with Ledger Botje.
Create free accountKey facts
- 300 MCP tools for Exact Online: 125 read-only and 175 write.
- Works with 9 AI assistants: ChatGPT, Microsoft Copilot, Claude, Gemini, Mistral, Perplexity, Grok, Cursor and OpenClaw.
- Connects via the Model Context Protocol (MCP) over Streamable HTTP, using OAuth 2.1 and PKCE.
- From €39 per month. Every plan starts with a free 14-day trial, no credit card.
- Full product definition: what is Ledger Botje.
- All protocol details and counts: technical specifications.
Further reading from our blog
Creating purchase orders in Exact Online with ChatGPT
Create a purchase order in one conversation — supplier, lines, terms, sent. Here is how it works with AI in Exact Online.
Checking a payment run in Exact Online with AI
A payment run is released quickly and hard to undo. How to have an AI assistant check the selected payments in Exact Online for duplicates, unusual amounts and account numbers, before you press send.
Finding duplicate invoices in Exact Online with AI
A purchase invoice booked twice does not stand out in any total, but you do pay it twice. How to have an AI assistant check your purchase entries in Exact Online for duplicates, and where the limit is.