Exact Online for Professional Services

Ledger Botje connects Exact Online to your AI assistant so consultancies and project organisations track projects, hours and budgets in plain English. Reading project data costs €39/month; logging hours and creating invoices takes the Advanced plan at €59/month. Set up via MCP in about 5 minutes, 14-day free trial.

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292 tools
55 prompts
9 AI platforms
14 days free

Exact Online for Professional Services

In project-based professional services, visibility into hours, costs and budgets is critical. With Ledger Botje you connect Exact Online to your AI assistant via the MCP protocol. Check the status of running projects, review logged hours per employee, monitor budget consumption and speed up invoicing. Instead of running reports in Exact Online, simply ask the question. Ideal for consultancies, IT service providers, advisory firms and other project organisations using Exact Online. Your AI assistant becomes your personal project controller.

Take a consultancy approaching month-end invoicing: the office manager used to chase every consultant for missing timesheets by mail. Now one question to the AI shows which projects have fewer logged hours than planned this month, and only the consultants with gaps get a reminder before the invoice run starts.

Challenges

Industry challenges

Common pain points that Ledger Botje solves for you.

⏰

Time tracking overhead

Employees forget to log hours or register them after the fact. Up-to-date insight into actual hours is often lacking.

💰

Budget visibility

Discovering at the end of a project that the budget has been exceeded. Real-time cost-versus-budget insight is missing.

📄

Invoice delays

Compiling monthly invoices based on logged hours is time-consuming and leads to missed revenue.

📊

Project overview

With multiple projects running simultaneously, maintaining oversight of status, deadlines and profitability is difficult.

MCP Tools

Relevant tools for your industry

These MCP tools are directly available via your AI assistant.

projects_search

Search projects by name, code or status. Get an instant overview of all running projects.

projects_timecosts_search

View logged hours and costs per project, employee or period.

projects_timecosts_create

Log hours and costs to projects via AI. Quick and without forms.

sales_invoices_search

Search sales invoices per project or customer. Check which hours have already been invoiced.

sales_invoices_create

Create project invoices based on logged hours and costs.

accounts_search

Search clients by name or code. View contact details and outstanding amounts.

Examples

What can you do with AI and Exact Online?

Ask in plain language what you want to know or do in your Exact Online administration.

📊

"What is the status of the Office Renovation project?"

Instantly view project status, consumed budget and remaining hours.

⏰

"How many hours were logged on project X this week?"

Get an overview of logged hours per employee and per day for a specific project.

💰

"Which projects are over budget?"

Filter projects by budget consumption and instantly discover which ones need attention.

📄

"Which hours on project Y have not yet been invoiced?"

Compare logged hours with invoiced hours and identify missed revenue.

📝

"Log 8 hours on project Z for today"

Register hours on a project via your AI assistant, without navigating through Exact Online.

👥

"Show all active projects for client A"

View all running projects for a specific client with status and budget information.

Pricing

Exact Online with Exact Online - Plans

Choose the plan that suits you. Try free for 14 days.

Basic

€39
per month
or €429 per year 1 month free
  • Up to 1 administrations
  • Read only (query data)
  • 400 AI requests per month
  • Works with AI
Start now

Advanced

€59
per month
or €649 per year 1 month free
  • Up to 10 administrations
  • Read & automate (create orders, invoices and more)
  • 800 AI requests per month
  • Everything from Basic included
Start now

Enterprise

Custom
price on request
  • More administrations
  • More AI requests
  • Read & automate (create orders, invoices and more)
  • Custom integrations
Contact us
Frequently asked questions

Exact Online for Professional Services - FAQ

Ledger Botje connects Exact Online to your AI assistant. You can query project status, view and log hours, check budgets and search invoices using natural language. This gives you real-time project insight without running reports.
Yes, with the Advanced plan you can log hours and costs to projects via your AI assistant. Name the project, number of hours and a description and it is recorded in Exact Online.
Yes, you can ask your AI which projects are over budget or nearing their budget limit. You get instant insight into costs versus budget per project.
Yes, each user can connect Ledger Botje to their own AI assistant and query project data within the permissions set in Exact Online.
Yes, with the Advanced plan you can create invoices based on logged hours and costs. The invoice is created directly in Exact Online.
Ledger Botje works with ChatGPT, Claude, Copilot, Cursor, Gemini and other AI assistants that support the MCP protocol.
The Basic plan costs EUR 39 per month (read-only). The Advanced plan costs EUR 59 per month (read and write). Annual plans include one month free. You can try it free for 14 days.
Yes. Ask the AI for logged hours per employee or project over a period and compare them with what you expect. Gaps stand out immediately, so you can chase missing timesheets before invoicing instead of after.
You can ask which hours and costs on a project have not yet been invoiced and have the AI summarise them per client. With the Advanced plan the resulting invoice can be created directly in Exact Online.

Ready to get started?

Start today for free and discover how AI manages your Exact Online administration faster and smarter.

Create free account

Key facts

  • 292 MCP tools for Exact Online: 122 read-only and 170 write.
  • Works with 9 AI assistants: ChatGPT, Microsoft Copilot, Claude, Gemini, Mistral, Perplexity, Grok, Cursor and OpenClaw.
  • Connects via the Model Context Protocol (MCP) over Streamable HTTP, using OAuth 2.1 and PKCE.
  • From €39 per month. Every plan starts with a free 14-day trial, no credit card.

Tool counts verified on 25 July 2026.

Sources

Further reading from our blog

14 July 2026 · 7 min read

Checking invoices with AI against your own workflow

AI only becomes valuable when it checks invoices against your own work instructions. Here is how to check Exact Online invoices against your own procedures.

8 July 2026 · 6 min read

Automating time tracking in Exact Online with AI

Hate the Friday afternoon timesheet? Here is how to log project hours through natural language in Exact Online — bulk, recurring, billable in one flow.

19 June 2026 · 7 min read

Analyzing project costs and margins with AI in Exact Online

Working project-based? AI pulls from Exact Online in seconds which projects went over budget and which actually deliver margin.

Last updated: 18 July 2026