Frequently asked questions

Ledger Botje is an MCP connection (Model Context Protocol) that lets you control Exact Online from AI assistants like ChatGPT, Copilot, Claude, Gemini, Mistral, Perplexity and Grok. You can ask questions about your accounting, create orders, manage inventory and more using natural language.

MCP stands for Model Context Protocol. It is an open standard that enables AI assistants to securely communicate with external systems like Exact Online. Via MCP, the AI can retrieve real-time data and perform actions in your administration.

Ledger Botje is suitable for anyone who uses Exact Online and works daily with orders, inventory or customer data. Think of warehouse workers, purchasers, salespeople, financial staff and business owners. You don't need any technical knowledge to work with Ledger Botje.

With Ledger Botje you don't need to click through menus and screens. You simply ask your AI assistant a question in plain language and get an immediate answer. You can also combine multiple tasks in one conversation, such as "find all open orders from customer X and create a purchase order for the missing items".

Ledger Botje works with all AI assistants that support the MCP protocol: ChatGPT (OpenAI), Microsoft Copilot, Claude (Anthropic), Google Gemini, Mistral AI, Perplexity, Grok (xAI) and OpenClaw. New AI tools with MCP support automatically become compatible.

Yes, you can connect Ledger Botje to multiple AI assistants simultaneously. For example, use ChatGPT on your desktop and Copilot on your phone. Each assistant has access to the same Exact Online data via MCP.

Ledger Botje supports a wide range of Exact Online modules: sales orders, purchase orders, inventory management, warehouse transfers, production orders (shop orders), goods receipts and deliveries, batch and serial numbers, customer and supplier management, assembly orders, bills of material, sales returns and more. We are continuously expanding the functionality.

Yes, with the Advanced plan you can create and edit data such as orders, warehouse transfers, goods receipts and customer accounts. With the Basic plan you can only query data (read-only).

Yes, Ledger Botje fully supports batch and serial number tracking. You can query the complete history of a batch or serial number, including all transactions such as receipts, deliveries, transfers and production.

Yes, you can ask the AI to create overviews of, for example, outstanding invoices, inventory movements or order status. Combine Ledger Botje with ChatGPT's Code Interpreter to directly generate Excel files or charts.

Ledger Botje is not a financial advisor. Do not ask the AI for tax advice, tax calculations or business-critical decisions. Ledger Botje provides access to your data and performs actions in Exact Online, but interpreting financial data and making business decisions always remains your responsibility.

Be as specific as possible. When using multiple administrations, always mention the administration name. Use concrete values such as customer names, item codes or dates. Instead of "show invoices", ask "which sales invoices from customer Bakkerij Jansen are still open?". Break complex questions into steps for better results.

Yes, always check the AI's output before making decisions. AI assistants can make mistakes when interpreting data. When in doubt, ask for invoice numbers or order numbers so you can verify in Exact Online.

Create a free account at ledgerbotje.nl, connect your Exact Online administration via OAuth2 and add the Ledger Botje MCP server to your favorite AI assistant. The entire setup takes less than 5 minutes.

No, adding an MCP server is a standard action in most AI assistants. You only need to enter a URL and authorize with your Exact Online account. No programming knowledge required.

Yes, you can try Ledger Botje free for 14 days with full access to all features. No credit card required. After the trial period you choose a plan that suits you.

Ledger Botje is itself an MCP server that implements the Model Context Protocol. This is the standard through which AI assistants communicate. You don't need to write API calls; the AI assistant does this automatically via the MCP protocol.

The Ledger Botje MCP server uses Streamable HTTP as transport protocol. Authentication is done via OAuth 2.1 with PKCE for maximum security.

Yes, depending on your plan you have 400 (Basic) or 800 (Advanced) requests per month. Ledger Botje also respects the Exact Online API rate limits. When a temporary limit is reached, the request is automatically retried.

Yes. Ledger Botje uses OAuth2 authentication from Exact Online. All data traffic is encrypted via HTTPS/TLS. Our servers are located in Europe. The AI assistant communicates via the MCP protocol and only has access to the data you request.

Yes, Ledger Botje stores a copy of your Exact Online data in a secured database. We do this to respond quickly to questions from your AI assistant, without having to call the Exact Online API each time. The data is automatically synchronized with Exact Online so you always work with current data. You can revoke the connection at any time, after which all stored data is deleted.

Yes, you can revoke the connection at any time from your Ledger Botje account or from Exact Online itself. After revocation, Ledger Botje immediately loses access to your Exact Online data.

Yes, by default the MCP server runs in read-only mode. The AI assistant can query data but cannot create orders, process deliveries or make other changes.

Go to Settings → MCP - AI Integration and check "Read and write" to enable write access:

If the AI assistant tries to modify data while read-only mode is active, it receives a clear error message and the action is blocked:

This gives you full control over what the AI can and cannot do in your Exact Online administration.

Ledger Botje offers three plans: Basic for €39 per month (read only, max 3 administrations, 400 requests/month), Advanced for €59 per month (read and write, max 10 administrations, 800 requests/month) and Enterprise on request. With annual subscriptions you receive a discount.

With Basic you can only query data from Exact Online (read-only). With Advanced you can also create and edit data, such as creating orders, warehouse transfers, goods receipts and customer accounts. Advanced also offers more administrations (10 vs. 3) and more AI requests per month (800 vs. 400).

Yes, you can upgrade from Basic to Advanced at any time. When upgrading, you immediately get access to the extra features. Downgrading is possible at the end of your billing period.

The cost of connecting Exact Online to AI via Ledger Botje starts at €39 per month for the Basic plan (read-only) and €59 per month for Advanced (read and write). There are no setup fees or hidden costs. You can try Ledger Botje for free first. See the pricing page for a full overview.

No, you don't need any knowledge of the Exact Online API. Ledger Botje uses the MCP protocol, which means your AI assistant automatically makes the correct API calls. You simply ask questions in plain language and Ledger Botje translates them into the right Exact Online API requests. No programming knowledge or technical experience is required.