Exact Online for Retail

Ledger Botje connects Exact Online to your AI assistant so retailers check stock per store, look up prices and move goods between locations in plain English. Reading costs €39/month; creating transfers and purchase orders requires the Advanced plan at €59/month. Live via MCP in about 5 minutes, with a 14-day free trial.

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292 tools
55 prompts
9 AI platforms
14 days free

Exact Online for Retail

In retail, you always need to know what is on the shelf. With Ledger Botje you connect Exact Online to your AI assistant via the MCP protocol. Query stock levels per store, look up sales prices, create stock transfers between locations and compare suppliers. All through plain language in your AI chat window. Whether you run a single shop or a chain with dozens of locations, AI gives you the overview you need in seconds. No more running reports, just direct answers to your questions.

Picture a retailer with several shops: a customer asks for an item that is sold out on the shelf, and the assistant behind the counter asks the AI which other location still has it in stock. The transfer is created on the spot, the customer knows when to come back, and no sale is lost over a stock question.

Challenges

Industry challenges

Common pain points that Ledger Botje solves for you.

🏪

Multi-location inventory

Tracking stock across multiple stores is complex. Which location has a shortage, which has surplus?

💵

Price management

Managing sales prices, volume discounts and promotional prices across a large assortment is error-prone and time-consuming.

🚚

Inter-store transfers

Moving stock between stores to resolve shortages is often too slow due to administrative overhead.

🤝

Supplier comparison

Comparing multiple suppliers per item on price and lead time is manual work that can be automated.

MCP Tools

Relevant tools for your industry

These MCP tools are directly available via your AI assistant.

items_stock

View stock per item and per store/warehouse. Instantly spot shortages or surpluses.

items_search

Search items by name, code or barcode. Quickly find the right product from your assortment.

warehouse_transfers_create

Create stock transfers between stores or warehouses via AI.

warehouse_transfers_search

Track pending stock transfers between locations and check their status.

sales_prices_search

Look up sales prices per item, customer group or price list.

items_suppliers_search

View supplier items and compare prices and lead times per supplier.

purchasing_orders_create

Create purchase orders with suppliers to replenish stock.

logistics_deliveries_search

Track supplier deliveries and check receipts per store.

Examples

What can you do with AI and Exact Online?

Ask in plain language what you want to know or do in your Exact Online administration.

🏪

"How much stock of item X is in each store?"

View stock levels per store location at a glance and discover shortages or surpluses.

🚚

"Transfer 50 units from Amsterdam to Rotterdam"

Create an inter-store stock transfer via AI to quickly resolve shortages.

💵

"What is the sales price of item Y?"

Look up sales prices including volume discounts and promotional periods.

🤝

"Which suppliers carry item Z and at what cost?"

Compare suppliers on price and lead time for the same item.

📄

"Create a purchase order for next week's store replenishment"

Let AI create a purchase order with the selected supplier for the desired items and quantities.

🔍

"Which items have fewer than 10 units in stock?"

Identify low-stock items to reorder in time and prevent out-of-stock situations.

Pricing

Exact Online with Exact Online - Plans

Choose the plan that suits you. Try free for 14 days.

Basic

€39
per month
or €429 per year 1 month free
  • Up to 1 administrations
  • Read only (query data)
  • 400 AI requests per month
  • Works with AI
Start now

Advanced

€59
per month
or €649 per year 1 month free
  • Up to 10 administrations
  • Read & automate (create orders, invoices and more)
  • 800 AI requests per month
  • Everything from Basic included
Start now

Enterprise

Custom
price on request
  • More administrations
  • More AI requests
  • Read & automate (create orders, invoices and more)
  • Custom integrations
Contact us
Frequently asked questions

Exact Online for Retail - FAQ

Ledger Botje connects Exact Online to your AI assistant. You can query stock per store, check prices, create stock transfers and compare suppliers using natural language. This saves time and gives you better oversight.
Yes, with the Advanced plan you can create warehouse transfers via AI. Name the item, quantities and source and destination locations and the transfer is created in Exact Online.
Yes, Ledger Botje supports multiple warehouses and store locations. You can query stock per location and create transfers between locations.
Yes, you can look up sales prices per item via AI, including volume discounts and customer-group-specific prices.
Ask your AI assistant to look up supplier items for a specific item. You get an overview of all suppliers with their prices and lead times.
Ledger Botje works with ChatGPT, Claude, Copilot, Cursor, Gemini and other AI assistants that support the MCP protocol.
The Basic plan costs EUR 39 per month (read-only). The Advanced plan costs EUR 59 per month (read and write). Annual plans include one month free. You can try it free for 14 days.
No, Ledger Botje talks to Exact Online, not to your point-of-sale software. If your POS system posts its sales and stock movements into Exact Online, the AI works with that data - so your stock questions reflect what the tills have sold.
The AI reads the stock as registered in Exact Online per warehouse or store location. How closely that follows reality depends on how often your POS or cash register software updates Exact Online; with a live link, questions about shelf stock are answered with up-to-date numbers.

Ready to get started?

Start today for free and discover how AI manages your Exact Online administration faster and smarter.

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Key facts

  • 292 MCP tools for Exact Online: 122 read-only and 170 write.
  • Works with 9 AI assistants: ChatGPT, Microsoft Copilot, Claude, Gemini, Mistral, Perplexity, Grok, Cursor and OpenClaw.
  • Connects via the Model Context Protocol (MCP) over Streamable HTTP, using OAuth 2.1 and PKCE.
  • From €39 per month. Every plan starts with a free 14-day trial, no credit card.

Tool counts verified on 25 July 2026.

Sources

Further reading from our blog

24 July 2026 · 6 min read

Building reports from Exact Online with Claude Desktop

Ask Claude Desktop in plain language for a report from your Exact Online data and get a clear dashboard back — from goods deliveries per week to the utilisation of your work centres.

26 June 2026 · 7 min read

Tracking batch and serial numbers in Exact Online with AI

Batch and serial registration demands discipline. Here is how AI lets you trace flawlessly, run recalls and pull history straight from Exact Online.

10 June 2026 · 7 min read

Connecting Exact Online Bouw to AI: ChatGPT, Claude, Copilot and Gemini for construction

Want to run Exact Online Bouw with AI? With Bouw Botje you connect your construction admin to ChatGPT, Claude, Copilot or Gemini and ask in plain language.

Last updated: 18 July 2026