Automate invoices in Exact Online

Search invoices, detect overdue payments and analyse customer accounts with your AI assistant. Faster and error-free invoice management.

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The problem

Invoice management drains time and energy

Manually searching, checking and following up on invoices in Exact Online is one of the most time-consuming administrative tasks.

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Manual invoice lookups

Searching invoices per customer or supplier takes multiple clicks and filters. With hundreds of invoices per month, this adds up fast.

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Overdue payments go unnoticed

Without active accounts receivable management, overdue invoices are discovered too late. This hurts cash flow and customer relationships.

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No per-customer overview

A complete overview of all invoices, payments and outstanding amounts per customer requires manual work or complex reports.

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Payment terms unclear

Which payment conditions apply to each customer? Manually looking up terms leads to errors and inconsistency.

The solution

AI-powered invoice management with Ledger Botje

Let your AI assistant do the heavy lifting. Search, analyse and follow up invoices with simple questions in natural language.

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Find invoices instantly

Search invoices by customer name, invoice number, amount or date. No filters needed — just ask a question.

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Automatic overdue detection

Ask which invoices are past their payment terms. The AI instantly shows all overdue invoices with amounts and days outstanding.

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Customer analysis at a glance

Request a complete overview of all invoices, payments and outstanding amounts per customer. No Excel required.

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Payment follow-up

View the payment status and history per invoice. Instantly know which invoices have been paid and which have not.

Example prompts

What you can ask about your invoices

Ask these questions to ChatGPT, Claude or any other AI assistant connected to Ledger Botje.

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"Show all outstanding sales invoices from this month"

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"Which invoices are more than 60 days overdue?"

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"Give me an overview of all invoices for customer De Vries BV"

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"What is the total outstanding amount at supplier Jansen?"

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"How much revenue did I invoice in Q1 2026?"

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"Find purchase invoice number PUR-2026-1234"

Comparison

Manual invoice management vs. AI-powered

Compare the traditional way of managing invoices with the AI approach via Ledger Botje.

Manual With Ledger Botje
Search for an invoice Filter by date, customer, status One question in natural language
Find overdue invoices Run report and check manually Instant overview with amounts
Compile customer overview 15-20 minutes per customer Complete overview in seconds
Check invoice status Open each invoice separately Bulk status in one question
Flag payment arrears Weekly manual report Always current, on demand
Accuracy Depends on human verification Data direct from Exact Online
Pricing

AI with Exact Online - Plans

Choose the plan that suits you. Try free for 14 days.

Basic

€39
per month
or €429 per year 1 month free
  • Up to 3 administrations
  • Read only (query data)
  • 400 AI requests per month
  • Works with AI
Start now

Advanced

€59
per month
or €649 per year 1 month free
  • Up to 10 administrations
  • Read & write
  • 800 AI requests per month
  • Everything from Basic included
Start now
Frequently asked questions

Automate Invoices in Exact Online - Ledger Botje — FAQ

You can query both sales invoices and purchase invoices. The AI shows invoice details, payment status, amounts and related customer or supplier data.
With the Advanced plan, your AI assistant can create sales invoices in Exact Online. You provide the customer, items and quantities, and the AI handles the rest.
The AI compares the invoice date and payment terms with the current date. Invoices past their terms are shown immediately with the number of days overdue.
Yes. You can ask for invoiced amounts per month, quarter or year. The AI totals the amounts from your Exact Online administration.
Yes. Credit notes are included in overviews. You can specifically ask for credit notes or query them per customer.
The Basic plan costs 39 euros per month. The Advanced plan costs 59 euros per month. Both include a 14-day free trial.
Yes. The Basic plan supports up to 3 administrations, the Advanced plan up to 10. Each team member can connect their own AI assistant.

Ready to connect Ledger Botje to Exact Online?

Start today for free and discover how to manage your Exact Online administration faster and smarter with Ledger Botje.

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