Smarter inventory management in Exact Online

Ask your AI assistant about stock levels, batch history and warehouse locations. No more manual searching — instant answers from Exact Online.

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The problem

Inventory management takes too much time

Many businesses struggle daily with inventory visibility in Exact Online. Manual lookups, outdated spreadsheets and missing batch information lead to errors and delays.

🕑

Manual stock checks

Every stock check requires multiple screens and filters in Exact Online. Employees lose hours each week looking up inventory levels.

👁

No real-time visibility

Inventory overviews are often outdated by the time you view them. Decisions are made based on stale information.

📊

Spreadsheet chaos

Staff export data to Excel for oversight. Multiple versions circulate, and nobody works with the same figures.

🔎

Batch numbers hard to trace

During a recall or quality issue, it takes hours to determine where a batch is located and to whom it was delivered.

The solution

AI-powered inventory management with Ledger Botje

Connect your AI assistant to Exact Online via the MCP protocol. Ask questions in plain English and get instant answers about your inventory.

⚡

Instant stock level queries

Ask your AI assistant for the current stock of any item, by warehouse and location. Answers within seconds.

📍

Batch history in seconds

Look up batch numbers and instantly see where they are stored, when they were received and which orders they are linked to.

🔃

Automated transfers

Create warehouse transfers with a simple command. The AI handles the correct warehouses, locations and quantities.

🗺

Location-level detail

View stock per storage location within your warehouse. Know exactly where every item is without physically searching.

Example prompts

What you can ask your AI assistant

Ask these questions directly to ChatGPT, Claude, Copilot or any other AI assistant connected to Ledger Botje.

🔍

"How much stock do I have of item X in the Main warehouse?"

📦

"Which batch numbers are available for product Y?"

🚚

"Transfer 50 units from location A-01 to location B-03"

📈

"Which items have fewer than 10 units in stock?"

📃

"Show all serial numbers for item Z"

🏭

"Where is batch number BN-2026-0042 stored?"

Comparison

Manual inventory vs. AI-powered

Discover how much time and effort you save by automating inventory management in Exact Online with AI.

Manual With Ledger Botje
Check stock level 3-5 minutes per item Instant answer in seconds
Search batch number 10-15 minutes searching One question, instant result
Warehouse transfer Manual entry across multiple screens One command to your AI assistant
Inventory overview Excel export, manual filtering Ask and receive live overview
Location information Look up each item manually Per location or item, instantly available
Error rate High — manual entry and copy errors Low — data straight from Exact Online
Pricing

AI with Exact Online - Plans

Choose the plan that suits you. Try free for 14 days.

Basic

€39
per month
or €429 per year 1 month free
  • Up to 3 administrations
  • Read only (query data)
  • 400 AI requests per month
  • Works with AI
Start now

Advanced

€59
per month
or €649 per year 1 month free
  • Up to 10 administrations
  • Read & write
  • 800 AI requests per month
  • Everything from Basic included
Start now
Frequently asked questions

Inventory Management Exact Online with AI - Ledger Botje — FAQ

You connect your AI assistant (such as ChatGPT, Claude or Copilot) to Exact Online via Ledger Botje and the MCP protocol. Then you can ask questions about your inventory in plain English and get instant answers based on live data.
You can query stock levels by warehouse and location, search batch and serial numbers, create warehouse transfers and generate inventory overviews. All data comes in real time from your Exact Online administration.
Yes, with the Advanced plan your AI assistant can create warehouse transfers, book goods receipts and process stock corrections in Exact Online. The Basic plan is read-only.
Yes. Ledger Botje supports querying and searching batch and serial numbers. You can ask where a specific batch is stored or which batches are available for an item.
The Basic plan (read-only) costs 39 euros per month. The Advanced plan (read and write) costs 59 euros per month. You can try it free for 14 days without a credit card.
Ledger Botje works with all AI assistants that support the MCP protocol, including ChatGPT, Claude, GitHub Copilot, Cursor, Gemini and more.
Yes. The connection to Exact Online uses OAuth2 authentication. All data is encrypted via HTTPS. You can revoke access at any time.

Ready to connect Ledger Botje to Exact Online?

Start today for free and discover how to manage your Exact Online administration faster and smarter with Ledger Botje.

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