Inventory management Exact Online with AI
Ask ChatGPT, Claude or Copilot for real-time stock levels, batch numbers and warehouse locations straight from Exact Online. For trading and production companies: reading costs €39/month, stock transfers and corrections €59/month (Advanced). Connected via MCP in about 5 minutes, with a 14-day free trial.
Inventory management takes too much time
Many businesses struggle daily with inventory visibility in Exact Online. Manual lookups, outdated spreadsheets and missing batch information lead to errors and delays.
Manual stock checks
Every stock check requires multiple screens and filters in Exact Online. Employees lose hours each week looking up inventory levels.
No real-time visibility
Inventory overviews are often outdated by the time you view them. Decisions are made based on stale information.
Spreadsheet chaos
Staff export data to Excel for oversight. Multiple versions circulate, and nobody works with the same figures.
Batch numbers hard to trace
During a recall or quality issue, it takes hours to determine where a batch is located and to whom it was delivered.
AI-powered inventory management with Ledger Botje
Connect your AI assistant to Exact Online via the MCP protocol. Ask questions in plain English and get instant answers about your inventory.
This page focuses on one area — see the complete Exact Online AI integration for the full overview of what AI can do in your administration.
Instant stock level queries
Ask your AI assistant for the current stock of any item, by warehouse and location. Answers within seconds.
Batch history in seconds
Look up batch numbers and instantly see where they are stored, when they were received and which orders they are linked to.
Automated transfers
Create warehouse transfers with a simple command. The AI handles the correct warehouses, locations and quantities.
Location-level detail
View stock per storage location within your warehouse. Know exactly where every item is without physically searching.
What you can ask your AI assistant
Ask these questions directly to ChatGPT, Claude, Copilot or any other AI assistant connected to Ledger Botje.
"How much stock do I have of item X in the Main warehouse?"
"Which batch numbers are available for product Y?"
"Transfer 50 units from location A-01 to location B-03"
"Which items have fewer than 10 units in stock?"
"Show all serial numbers for item Z"
"Where is batch number BN-2026-0042 stored?"
Manual inventory vs. AI-powered
Discover how much time and effort you save by automating inventory management in Exact Online with AI.
| Exact Online without AI integration | Exact Online with Ledger Botje (MCP) | |
|---|---|---|
| Check stock level | 3-5 minutes per item | Instant answer in seconds |
| Search batch number | 10-15 minutes searching | One question, instant result |
| Warehouse transfer | Manual entry across multiple screens | One command to your AI assistant |
| Inventory overview | Excel export, manual filtering | Ask and receive live overview |
| Location information | Look up each item manually | Per location or item, instantly available |
| Error rate | High - manual entry and copy errors | Low - data straight from Exact Online |
AI with Exact Online - Plans
Choose the plan that suits you. Try free for 14 days.
Basic
- Up to 1 administrations
- Read only (query data)
- 400 AI requests per month
- Works with AI
Advanced
- Up to 10 administrations
- Read & automate (create orders, invoices and more)
- 800 AI requests per month
- Everything from Basic included
Enterprise
- More administrations
- More AI requests
- Read & automate (create orders, invoices and more)
- Custom integrations
Inventory Management Exact Online with AI via MCP - FAQ
Ready to connect Ledger Botje to Exact Online?
Start today for free and discover how to manage your Exact Online administration faster and smarter with Ledger Botje.
Create free accountKey facts
- 292 MCP tools for Exact Online: 122 read-only and 170 write.
- Works with 9 AI assistants: ChatGPT, Microsoft Copilot, Claude, Gemini, Mistral, Perplexity, Grok, Cursor and OpenClaw.
- Connects via the Model Context Protocol (MCP) over Streamable HTTP, using OAuth 2.1 and PKCE.
- From €39 per month. Every plan starts with a free 14-day trial, no credit card.
Tool counts verified on 31 July 2026.
Further reading from our blog
Tracking batch and serial numbers in Exact Online with AI
Batch and serial registration demands discipline. Here is how AI lets you trace flawlessly, run recalls and pull history straight from Exact Online.
Automate inventory management with ChatGPT
Learn how to automate daily stock checks, reorder alerts and batch tracking with AI and Exact Online via Ledger Botje.
Add Items to Exact Online with AI
Learn how to automatically create items in Exact Online using AI tools like ChatGPT, Copilot and Claude. Faster, error-free and in natural language.