Checking stock in Exact Online usually means: logging in, navigating to the right screen, setting filters and scrolling through lists. With Ledger Botje, you simply ask your AI assistant a question via the Model Context Protocol (MCP).
Checking stock levels
The simplest question is: "How much of item A1001 do we have in stock?" The AI uses the items.stock tool and gives you the answer immediately, including available stock per warehouse.
You can also search more broadly: "Which items have less than 10 units in stock?" or "Show the stock levels of all items in the Utrecht warehouse."
Stock per storage location
Do you work with storage locations? Then ask: "At which locations in the main warehouse is item B2003 stored?" Ledger Botje uses the warehouse.locations.stock tool to show exactly where your inventory is located.
Batch and serial numbers
Ledger Botje supports full batch and serial number tracking. Ask questions like:
- "What is the history of batch number LOT-2024-001?" — shows all transactions: receipts, deliveries, transfers.
- "At which locations is batch BN-2024-042?" — shows where the batch is physically located.
- "Where was serial number SN-50023 delivered to?" — provides full traceability.
Warehouse transfers
Need to move stock? Just ask: "Transfer 50 units of item A1001 from the Amsterdam warehouse to Rotterdam." Ledger Botje creates the transfer and you can then have it processed.
Tips for effective stock queries
- Use item codes for the most precise results
- Mention the warehouse if you have multiple warehouses
- Ask for an overview if you don't know exactly what you're looking for
- Combine questions: "Which items in warehouse A are below minimum stock?"
Find more example prompts for inventory management in the prompt library. Want to create orders too? Read creating orders with ChatGPT and Exact Online.