AI accounting and Exact Online: how does it work?
AI accounting means using artificial intelligence to automate and simplify administrative tasks. Instead of manually clicking through Exact Online to find information, you ask your question in plain language — and the AI retrieves the answer directly from your administration. Ledger Botje connects your Exact Online environment to AI assistants such as ChatGPT, Claude and Google Gemini via the MCP protocol. This means you can have a conversation with your accounting data without any technical knowledge.
The connection works in real time: when you ask a question, the AI queries your Exact Online data and returns the answer within seconds. Whether it concerns outstanding invoices, revenue figures or debtor overviews — the AI understands your question and translates it into the right data request.
Query outstanding invoices with AI
One of the most common applications of AI accounting is querying outstanding invoices. Instead of navigating through menus and filters in Exact Online, you simply ask: "Which invoices are overdue?" or "Show me all outstanding invoices over €5,000." The AI instantly provides a clear overview, including amounts, due dates and customer details.
You can also ask follow-up questions such as "What is the total outstanding amount per customer?" or "Which customers have invoices overdue by more than 30 days?" This makes debtor management faster and more insightful. Discover more possibilities in the prompt library.
AI accounting: compliance and regulations
An important concern with AI and accounting is security and compliance. Ledger Botje has been designed with this in mind: the connection uses OAuth 2.1 with PKCE, and the AI only has access to data that you have authorised. All queries run through the official Exact Online API.
Furthermore, the AI does not make autonomous decisions: it retrieves and presents data, but changes to your administration always require explicit confirmation. This ensures you remain in control of your accounting at all times.
Get started with AI accounting
Getting started with AI accounting via Ledger Botje is simple. Follow the MCP setup guide to connect your Exact Online environment, choose your preferred AI assistant, and start asking questions. Within five minutes you will have access to your accounting data via AI — without any programming or API knowledge required.